Vydata Systems

...developers of powerful business systems

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We are global providers of complete business systems for manufacturers, retailers, wholesalers, etc. in a number of different industries including food service and catering, specialty retail shops (various stores), jewelry designers and retailers, etc.

Last Updated on Monday, 14 September 2015 21:35

Newsflash MEPOL

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Press: Press Releases

January 5, 2007
Contact: John Albin
E-mail: This e-mail address is being protected from spambots. You need JavaScript enabled to view it


Food product manufacterers in Louisiana will now have an affordable resource available to them for detailed information tracking and cost control. Recipe Manager was adopted by an organization in late 2006 called MEPoLManufacturing Extension Partnership of Louisiana, who backs food producers throughout Louisiana by offering new technology and consulting services along with possible government funding if applicable.

Vydata Systems is an approved 3rd party consultant for MEPOL and will begin servicing the food production industry of Louisiana in early 2007 with their new Recipe Manager product. Recipe Manager has been used by catering companies and restaurant chains for years prior to the latest revision which includes special functionality geared toward food production needs.

MEPoL has been providing innovative and technical solutions to manufacturers since 1997. Their services are tailored to the individual needs of each client to maximize their profitability and productivity.

Any industry that adds value to their product and needs to improve their process, technology, and methods can receive affordable, expert technical support from MEPoL. Recipe Manager is now a powerful tool in their product offering.

Last Updated on Wednesday, 05 October 2016 19:27

Security Strike Team

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Developers of Secure Software

Vydata Systems has assembled a top-notch team of experts to form the new Vydata Security Strike Team. This new team will solely focus on investigating and resolving security issues. Instead of working in relative secrecy, the team will have a strong public-facing presence.

Last Updated on Monday, 14 September 2015 21:36

Best in City

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Vydata Systems Receives the BEST OF Baton Rouge Award!

Vydata Systems Award

WASHINGTON D.C., June 8, 2009 -- Vydata Systems has been selected for the 2009 Best of Baton Rouge Award in the Data Communications Equipment & Systems category by the U.S. Commerce Association (USCA).


Last Updated on Wednesday, 05 October 2016 19:29

Software License Agreement

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Read the FULL software license agreement for our software products below!

This agreement ("Agreement"), made effective as of the last date that both parties have executed it, is between Vydata Systems, a Louisiana corporation with corporate offices at 9151 Interline Ave., Suite 9A, Baton Rouge, LA 70809, United States of America and the installing client (the “Client”), that uses or operates the software.

Installation of any Vydata software package requires acceptance of this license agreement which is legally binding in any local or federal court of law. The computer software program(s) and documentation and any modifications, updates, revisions, or enhancements hereafter will be referred to as the "Licensed Material". The “Licensed Material” refers to the actual software product provided by Vydata Systems and installed and operated on client computer systems. This also includes all custom work created (various templates, screen changes, reports, database adjustments, or interfaces) included in the product but outside of the originally installed package. The “Licensed Material” does not, however, include hourly service or support work performed by Vydata employees specifically for the client. Coverage of service and support will be handled under separate support contracts between the two parties.


Vydata Systems grants to the client a perpetual, non-exclusive Software License to use the computer software program (the "Program") on a computer and/or network depending on the conditions of purchase. Title to the media on which the Program is recorded and to the documentation in support thereof is transferred to the Client, but title to the actual program package and related materials itself is retained by Vydata Systems.

The Client assumes total responsibility for the selection of the Program to achieve the intended results, and for installation and use of, and results obtained from, the Program. The Client may not make copies, translations, or modifications of or to the Licensed Material. The Client is allowed, however, to make a reasonable number of backup copies for archival purposes only related to disaster recovery purposes and support of the Program at each installed location. Usage of the Program, however, is limited to only the number of licenses purchased.   The Client may not transfer the Licensed Material, in whole or in part to any third party. The Licensed Material will be licensed for only the Client to operate exclusively.   Vydata Systems may terminate any Software License(s) acquired under this Agreement upon written notice if the Client breaches a material term of this Agreement with respect to the affected Software and fails to correct the breach within 45 days following receipt of written notice specifying the breach. If such breach is not reasonably curable within such 45 day period, Vydata Systems may terminate the Software License and potentially pursue legal action if the breach is severe. In the event Vydata Systems decides to terminate a Software License due to a material breach by the Client, Vydata Systems shall only terminate the affected Software License(s) and not any pending work Agreement as a whole that was pre-paid. If the Client disputes the existence of a material breach alleged by Vydata Systems, the Client shall have the right to continue using the affected Software until the court finally determines that the Client has breached this Agreement. If a Software License is terminated, the Client must stop all usage of the Program, and upon request, destroy all copies of the affected Software and Documentation. All of the Client’s obligations under this Agreement with respect to the affected Software and Documentation shall survive the termination of the corresponding Software License until all copies of the affected Software and Documentation are destroyed.


Vydata Systems warrants that the Software will perform in accordance with the corresponding Documentation for a period of ninety (90) days from the date the Client receives the Software ("Warranty Period"). If at any time during the Warranty Period the Software fails to meet the warranty set forth in this Section 7.1, Vydata Systems' entire liability, and the Client's exclusive remedy for a breach of this warranty, will be Vydata Systems' providing the Client with error corrections so that the Software functions in accordance with the corresponding Documentation. Once the Program is installed and a valid permanent serial number issued, there will be no refunds of tender to the Client. A refund exception can be made if the Client can prove without a reasonable doubt that no copies were retained and all software was properly uninstalled without retaining the serial number key. This exception can only happen within the first thirty days of Program usage. However, a full refund can be provided on any unopened and uninstalled software at any time by returning the software box that is still shrink-wrapped. In the event of Agreement termination, any and all service work completed for the Client at that time by Vydata will not be refundable. Service work includes, but is not limited to, client-specific customizations or development, software installation, system configuration, on-site training, and data entry. Any service work paid for but not yet delivered will be refundable at the point of Agreement termination. Vydata Systems warrants the media (CDROM, DVD, USB drive, or diskettes) on which the Program is furnished to be free from defects in materials and workmanship under normal usage for a period of ninety (90) days from the date of delivery to the Client as evidenced by a copy of the receipt.


Vydata Systems represents and warrants to the Client that Vydata Systems has all of the privileges necessary to grant the rights and licenses to the Client in this Agreement. Vydata Systems will indemnify, defend and hold the Client, and its officers, directors, employees, subsidiaries, affiliates, and agencies harmless from and against any and all damages, liabilities, costs and expenses (including reasonable attorneys' fees) arising from any action brought against the Client or Client affiliates, customers, dealers or distributors to the extent that it is based on a claim that the Software infringes any patent or copyright, or violates a trade secret or any other intellectual property right, provided that:   (i ) Vydata Systems is promptly notified in writing by the Client of such claim, however only a claim to promptly notify that materially prejudices Vydata will preclude indemnification;   (ii) Vydata Systems is given the sole control, at its cost, of the defense of any action on such claim and all negotiations for its settlement or compromise; and   (ii) The Client provides such reasonable assistance and cooperation as Vydata Systems may request in defending such an action.   Should the Software become, or in Vydata Systems' reasonable opinion be likely to become, the subject of a claim of infringement, Vydata Systems will either (a) procure for the Client the right to continue using the Software, (b) replace the Software with functionally equivalent software at no extra charge, (c) modify the same so that it becomes non-infringing, or (d) only after using all commercially reasonable efforts to obtain a remedy pursuant to options (a), (b) or (c) above, terminate the license for the infringing Software.     Vydata Systems will not be liable to the Client under the provisions of this section for any infringement, or claim thereof, to the extent a claim is based upon the use of the Software in combination with other materials not furnished by Vydata Systems where the use of the Software alone is practicable and would not constitute an infringement. The foregoing states the entire liability of Vydata Systems, and the Client's exclusive remedy, with respect to infringement of any intellectual property rights resulting from the Software.


Vydata Systems' shall replace any defective media (CDROM, DVD, USB drive, or diskettes) not meeting the Vydata Systems strict quality requirements and the "Limited Warranty". Defective items must be returned to the distributor and/or ultimately Vydata Systems with a copy of the sales receipt to obtain remedies. IN NO EVENT WILL EITHER PARTY BE LIABLE FOR (A) ANY DAMAGES RESULTING FROM LOSS OF USE, DATA, OR PROFITS, ARISING OUT OF OR IN CONNECTION WITH THE USE OR PERFORMANCE OF THE SOFTWARE IN EXCESS OF THE TOTAL AMOUNTS PAID UNDER THIS AGREEMENT, OR (B) ANY INCIDENTAL, INDIRECT, SPECIAL OR CONSEQUENTIAL DAMAGES. THESE LIMITATIONS OF LIABILITY DO NOT APPLY TO ANY LIABILITY FOR INFRINGEMENT OR FOR DAMAGES CAUSED BY GROSS NEGLIGENCE OR WILLFUL MISCONDUCT. If a dispute occurs between the parties where a legal action remedy is required in a court of law, the legal process will be governed in the courts of the state of Louisiana, United States of America.


Except as specifically authorized under this section, neither this Agreement nor any right or obligation here-under may be assigned, transferred or delegated by either party without the prior written consent of the other party, and any attempted assignment or delegation not in conformity with this section shall be null and void, provided that any such consent of the other party shall not be unreasonably withheld. Notwithstanding the foregoing, the Client shall have the right to transfer and assign this Agreement to (i) any affiliate of the Client company, or (ii) any person or entity who acquires all or substantially all of the business or assets of the Client, or that portion of the business or assets of the Client that relates to this Agreement, or (iii) any of the successors and assigns of any of the foregoing. Each party agrees to obtain the prior written approval of the other party prior to making any public announcement, through press releases or otherwise, concerning any activities under this Agreement. This includes Vydata Systems’ usage of the Client’s name or logo in any marketing, promotional, or other materials which may not be done without the Client’s prior written consent. Furthermore, no custom work or data belonging to the Client will be shared with other Vydata Systems clients for any reason. The Client data and system customizations remain the sole property of the Client. As mentioned previously, the Agreement, and all claims arising under or related to, will be governed by and construed in accordance with the laws of Louisiana as applicable to agreements made and wholly performed in that state. This Agreement is the complete and exclusive statement of this agreement between the Client, and Vydata Systems which supersedes any proposal or prior agreement, written or oral, and any other communications between the Client and Vydata Systems and/or the distributor (if any) relating to the subject matter of this Agreement.

This Agreement may only be amended in writing signed by both parties. Any notice required or permitted under this Agreement shall be in writing and delivered by (i) certified mail of the United States Postal Service, (ii) personal delivery, or (iii) air courier (such as Federal Express), addressed as follows:

Vydata Systems:

Vydata Systems Co.
Attn: Sourcing & Procurement
9151 Interline Avenue, Suite 9A
Baton Rouge, LA 70809

The Client:


Either party may designate a different address by written notice. A notice shall be deemed to have been given on the date of receipt as evidence by certified mail receipt or other receipt of air courier service.


Last Updated on Monday, 14 September 2015 19:39
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Press : Case Studies

March 1, 2008
Contact: John Albin
Phone: (866) 272-6767 or (225) 272-6767
E-mail: sales@vydata.com


Piccadilly Restaurants, with corporate offices located in Louisiana, has 130 restaurants located throughout several southern states. Piccadilly upgraded from a competitor system (ChefTec) in early 2002 to Recipe Manager and never looked back. They complained of several limitations with the old system and was looking for alternatives. After several meetings with key Vydata Systems consultants to map out their needs, Piccadilly decided to adopt Recipe Manager as their corporate standard.

The system is currently installed and used at all Piccadilly restaurants along side the Menu Writer product for recipe menu generation.

“Recipe Manager is a fantastic product. It has helped our business track detailed cost and nutrition information better than our previously used program. In addition it has greatly enhanced our ability to quickly distribute detailed recipe information to all of our restaurants!”

Patrick Prudhomme
Vice President – Purchasing
Piccadilly Restaurants LLC

The system has helped Piccadilly provide the nutrition information required by USDA and desired by their customer base. Piccadilly strives for customer satisfaction and prides themselves on an elegant “home cooking” environment. Recently, Piccadilly entered nutrition information generated from Recipe Manager on their website.

Piccadilly Nutritional Information on the Web

Using this data analyzed by Recipe Manager allowed the design of a new “Low Carb Feature” menu for their restaurants.






The low carb revolution is at the top of its popularity. More and more customers are closely watching their calorie and carbohydrate intake each day. Recipe Manager facilitated the creation of a menu to provide a low-carb list of selections for their calorie counting carb-conscious customers.

At any time, a customer can request that a nutrition label be printed for their meal. Any restaurant employee can use the system to quickly generate the nutritional analysis report or label for any product while the customer waits. Nutrition labels can be printed for any specific item or an entire plate lunch/dinner.

In the future, using Recipe Manager allows Piccadilly to easily add the new up-coming “trans fat” requirement by USDA. Without a system to generate this nutrition data, Piccadilly would have to do a manual analysis on hundreds of recipes. This would be a very costly endeavor. However, Piccadilly is on-board with Recipe Manager which will drastically facilitate this transition! Adding new elements to a nutrition label is as easy as clicking and dragging a new element onto the label.

An example nutrition label report generated from Recipe Manager…

An example nutrition label detail report printed…

Note: The above screen shot and report is not reflective of actual Piccadilly recipes but is only an “example”.

The Piccadilly IT department adopted a data “push” strategy to update the database at each restaurant location automatically in order to centrally manage recipe data from the home office. The individual restaurants are only allowed to have a specific set of local menu variations while the corporate recipe list remains protected in a “read only” mode. After modifications are made to recipes at the home office, data is sent to all individual sites where Recipe Manager automatically synchronizes to keep information current without any local user intervention. This allows the restaurant site databases to remain updated at all times directly from the home office without the local staff even touching it! Recipe Manager provided Piccadilly Cafeterias with a seamless and simple integration into their current IT infrastructure.

Piccadilly tracks a number of custom fields that their old system (ChefTec) would not allow. For example, they track allergens for each recipe which include ingredients that may be a concern to people with severe allergy problems.

Piccadilly has recently moved to a new technology infrastructure by implementing Positouch Point-of-Sale software at all locations. They will be working on an interface from Recipe Manager to this system in the near future.